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Vendor FAQ

Vendor

What does my booth fee include?

Artist/Retail/Specialty Food booths include admission for TWO people, ONE Tent Tag, a 10’ X 10’ booth space with a 10’x10’ backspace for camping, limited electricity, and ONE parking pass for the Vendor Parking area located near the venue entrance. Concessionaire booths include 10’ frontage x 20’ depth space, admission for FOUR people, TWO Vendor Tent Tags, TWO parking passes (one for the Vendor Parking area located near the venue entrance and one for an onsite service truck), electricity and water hookups.

Who do I contact?

Lindsay Newsome, Vendor Coordinator

vendor@atwproductions.com   * Please email for the quickest response*

(888) 823-3787 x 3 (Phone)

(877) 892-3378 (Fax)

What is your mailing address?

Across-the-Way Productions

Attn: Vendor Coordinator

PO Box 243 Floyd, VA 24091

When is the application deadline?

Please submit by mail a completed application and a non-refundable $15 registration fee by April 1, 2014. Please note that the $15 application fee will be deposited regardless of vendor acceptance. Late applications will not be accepted. Selections are made by a qualified jury, based on multiple criteria. Notification will be sent via email by April 15, 2014. Accepted vendors will receive a follow-up mailing of additional materials, including payment form and promotional flyers, with 30 days to submit payment.

When do I pay?

All Vendor fees are due within 30 days of acceptance. Payments may be made by certified money orders, checks, or credit cards. All returned checks will mean an automatic disqualification of acceptance and a $35 fee will be assessed. If payment is not received within 30 days of acceptance notification, vendor spaces will be automatically forfeited. Completed Payment Form must be returned with payment. Last date to cancel with refund is June 1, 2014.

Is electricity included in the fee?

Limited electricity is included in your vendor fee; we ask that electrical usage be limited to only what is required to operate your booth. Maximum electricity allowance per vendor is 120v, 20amps. Electricity should not be used for camping or extraneous items. You must provide your own weather safe drop/extension cords. We recommend bringing 100’ of outdoor electrical extension cord. All bulbs used must be CFL’s or LED’s in accordance with the FloydFest Sustainability Guide.

Where do I camp?

Vendors may camp in the 10’x10’ backline behind booth spaces OR in the designated Vendor Camping area, adjacent to the Vendor/Staff parking lot near the front entrance of the venue.

Vendors may camp in General Admission Camping areas *with the purchase of a $50 General Admission ‘Tent Tag’*.

New in 2014: All Vendor Tents require a Tent Tag, included with acceptance/admission. Upon arrival, Tent Tag tickets will be exchanged for a weather-proof credential and zip-tie which must be affixed to the zipper of your tent or tent-like structure.

ONE Vendor Tent Tag is included with admission. Additional Tent Tags may be purchased by accepted vendors through the website, www.floydfest.com OR by calling the AtWP office at 888-823-3787 ext. 1. Please note that additional Tent Tags purchased will be for General Admission camping, which opens at NOON on Wednesday, July 23 and will not allow access to the Vendor camping area.

Can I purchase an RV space?

RV spaces are available on a limited, first-come: first-served basis in the offsite Delta Lot ONLY. Please note that RVs are no longer allowed on the Festival Site. There will be regular shuttles running to and from the offsite parking areas and the Festival grounds around-the-clock beginning Sunday, July 20. The ‘option to purchase’ offsite Delta lot RV spaces is listed on the ‘Accepted Vendor’ payment form. The cost for an RV space is $125 and is required with your booth fee. RV spaces will not be available for purchase after this time.

Where do I park?

No motorized vehicles are allowed behind booths. Small pop-up/trailers are acceptable but MUST fit within the allotted 10’ x 10’ backspace.

Each vendor will be issued ONE vehicle parking pass to be used in the Vendor/Staff Parking lot onsite. Your vehicle will be allowed onto main field locations to unload and will then be parked in the Vendor/Staff lot.

Additional offsite parking passes are $25. There will be shuttle buses traveling between these parking lots and the festival site all weekend.

How do I purchase additional assistant tickets?

All vendor, vendor assistant tickets and parking passes will be emailed in advance. Two discounted assistant tickets will be available ONE TIME ONLY on your payment form. Discounted tickets are $185. After this time, assistant tickets are full price and can be purchased in advance by calling 888-823-3787 Ext.1 or on our website, www.floydfest.com. There will be no assistant tickets issued at the gate. All vendor assistants with a ‘Vendor’ ticket must arrive at vendor check-in NO LATER than TUESDAY, July 22 at 9pm. Vendor assistants with a general admission ticket must arrive on the day/time specified on their ticket.

Where do I check-in?

Check- In is at the ALPHA lot; all vendors will be emailed advance directions, and road signs will be prevalent. After checking in, vendors *in vehicles with pre-issued parking passes* will drive to the festival site and parked. Vendors in vehicles without parking passes will be shuttled in to the festival site. Directions can be found on the Vendor Page on our website, www.floydfest.com. 

When do I check-in?

All check-in and setup needs to be completed during the hours listed below:

Sunday                July 20, 2014        12 pm- 6 pm

Monday               July 21, 2014       9 am – 9 pm

Tuesday               July 22, 2014       9 am – 9 pm*

*The festival opens up to all onsite parking-pass, camping pass, VIP, and 5-Day Ticket holders on Wednesday, July 23 with a Sound check Party at 4pm Wednesday night in the Pink Floyd Beer and Wine garden.

New in 2014:  All vendors must be checked in and onsite NO LATER than 9pm Tuesday July 22 and completely set up by 12 pm Wednesday, July 23.